Having a common understanding of what is happening in your project and your stakeholders understanding their roles, actions and impacts of those has the potential to make or break a project. Well if there is not an understanding there will at least be confusing and disruption.
So how can you help them help you.
- Use the “Keep it Simple” Principle. When you communicate with and ask others to do things, keep it simple and always explain why that task or activity needs to happen. Don’t assume it will be obvious to them.
- Keep them informed and help them understand impacts. If they understand why they have to and the flow on effect of not doing something they are more likely to do it.
- Walk them through your approach. Have a strategy as to how you are going to work with teams, what their involvement will be and why. Walk the stakeholder through this in detail so they understand and are in a position to answer questions from their team.
- Give them everything. Your stakeholders may have never done any of this before, so you will need to provide them with all the resources and information they need to do what you need them to.
Obviously there are many things you will need to do to achieve this, however here is one tool that will help you along the way.
I developed a communication tool on one of my programs that has proved very useful and is now widely used.
It’s simple, straight forward and easy to read. It allows everyone who is involved in the project to understand what is required of them, how their action impacts other actions and generally, what is going on in the project.
You can use this tool to communicate the things that need to happen and who needs to do them.
What’s inside the zip file:
– Excel version of the template
– PowerPoint version of the template
Total Value $44, all yours for FREE!
Download your FREE Activity Schedule Communication Templates here.
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