Sick And Tired Of Doing Project Management The Old Way? Read this.

3D Small People - Multi Manager“It is not the strongest of the species that survive nor the most intelligent, but the one most responsive to change” – Charles Darwin

Evolution is a continuous process, and the quote above from the man who gave us the most accepted theory of human evolution explains it quite clearly. The species that was able to adapt to changing environment and fit better into it was able to survive, and the rest of them perished.

Now, this theory holds true not just in evolution of human race but also in the way project management and project managers have evolved over the years.

From the old school days when pen and paper were the two ammunitions that project managers relied upon heavily to present days when there is so much that you can do with a single project management tool, times have completely changed. And, those who have struggled to cope with this change have found it difficult to survive in the field.

This is the reason that evolving with time has become need of the hour for project managers. If you are sick and tired of doing project management the old way, then these new age tips will help you become better at what you do, and make sure that you are not left behind in the game -

  1. Making the most of social media

There’s a reason why they have started calling the current generation the social media generation. The younger lot of project managers have brought along with them the wave of social media, making it easier to connect with others. Collaborating with the peers making use of just 140 characters has become the way to go. And, this fast pace communication has not only managed to speed up the communication and collaboration process, but also made the office environment lot more fun (something that the earlier generations of project managers lacked).

    2. Fewer meetings and less email

Why? Well, simply because meetings are a catastrophic waste of work time (and, statistics support the same). Here is some of the statistical data that will help you understand this fact better. According to the recently concluded Harvard Business Review “one weekly executive meeting ate up a dizzying 300,000 hours a year.” And, here’s what the younger lot of project managers seems to think of meetings -

  • most managers conduct meetings simply because they have to, there’s no other purpose for the meeting
  • most meetings turn out to be long congregations that continue to go on and on (no time limit)
  • most of times, not all participants have to be there in the meeting

This is the reason that the gen-next of project managers rely more on technology and keep it short and sweet, rather than beating around the bush in never ending meetings.

   3. It’s not about the hours in the seat, it’s the work you get done

So you thought that the measure of an employee’s productivity is the number of hours spent on the table? Well, if that’s the case then you definitely need to move. While spending a certain number of hours at office is important, but getting things done within that time is what matters the most. Flexible schedules that give the liberty to work from home, work at the coffee shop down the street, or even work at all hours of the day is something that the current generation of employees feels comfortable in. And, that’s why the quote “It’s not about the hours in the seat, it’s the work you get done.” fits so very well with the current lot of project managers.

   4. Befriend project management tools

Emergence of project management tools and software is perhaps the biggest thing to happen in the industry. With the help of these tools managing things has become lot easier than it used to be in the past. Project management tools give the managers the freedom to manage projects centrally and execute them, while focussing more on the strategic and operational challenges. These tools give you the option to take your work along wherever you go, and stay updated on the projects no matter where you are. In fact, project management tools like ProofHub bring all the options to plan, collaborate, organize and deliver projects on time effortlessly.

   5. Work hard party harder

Now this is something that will definitely raise the eyebrows of project managers who are still stuck with the old school ways to handle their work. And, for them work and fun don’t mix well together. However, if we take a look at the numerous researches conducted by scholars from all around the world, it is evident that happier employees are the more productive ones. According to Harvard Business review happiness at work led to a 31% rise in the productivity. And, the best example of this comes from one of the most innovative companies in the world i.e. Google, which puts huge efforts every year to make their employees happier at work. While this is something that you could not relate to companies in the past, the “WORK HARD PARTY HARDER” formula has been widely accepted and put to use by the current generation of project managers.

About the Author
Arjun Setia works as a writer at ProofHub. For the past 3 years, he has been writing for various technology blogs. Coming from an intense background in science and biotechnology, he likes to relate advancements in technology with real-life activities. His future plans include to go on a bike trip to Leh Ladakh and travelling around the world. When not writing, he could be found lost in his own world with the headphones on.

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